Organizzare un business meeting in inglese via email

La vita in azienda è fatta di tante riunioni. Infatti, anche i migliori come Amazon sono alle prese con diversi meeting e escogitano nuovi modi per renderli più proficui! Se tu lavori in un ambito internazionale, ti capiterà sicuramente di dover comunicare in inglese anche durante la fase di organizzazione di un meeting.

Qui di seguito troverai frasi utili da usare durante la fase di “arranging meetings”

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I am writing to arrange….
What date would be convenient for you?
What time would suit you?
Is Monday 1^st May OK for you?
How about Tuesday instead?
Would Tuesday 2^nd May at 10.30 be a better option for you?
Would you like me to come to pick you up?
Where should I pick you up from?
Would you mind if you came to pick me up from the airport?/the railway station please?
Would you be so kind to confirm your choice of date and time?

Confermare un meeting

I would like to confirm our meeting on Tuesday 2^nd May at 10.30
Tuesday 2^nd May at 10.30 sounds perfect to me.

Spostare o cancellare un meeting

I regret to inform you that our meeting is cancelled.
I apologise for the inconvenience this might cause you, however I need to cancel our meeting.
I do apologise but I would like to know if we could meet later than 10.30, maybe at 2pm? Would that be a problem for you?
I am writing to inform you that Tuesday 2^nd I am not available anymore to attend the meeting we scheduled, could we postpone it to the day after please?

Convocare un meeting

Next staff meeting is scheduled for Tuesday 2^nd at 10.30
The Board of Directors meeting will be held in Kaizen Room at 10.30, Tuesday 2nd
Kindly confirm whether you will be present
Would you be so kind to confirm your presence?

Programmare il meeting

To draw up the agenda: stabilire l’ordine del giorno
To stick to the agenda: attenersi all’ordine del giorno
Point/item on the agenda: punto all’ordine del giorno

Keywords per il meeting

To plan/arrange/to set up a meeting: pianificare una riunione
To hold a meeting: tenere una riunione
To attend a meeting: partecipare ad una riunione
To cancel a meeting: cancellare una riunione
To chair a meeting: presidere una riunione
To move up a meeting: anticipare una riunione
To postpone a meeting: posticipare una riunione
To reschedule a meeting: rinviare una riunione
Keep me informed/up to date/keep me in the loop(informal): tienimi aggiornato
To take the minutes: fare il verbale della riunione
To close a meeting: chiudere una riunione

Enjoy your meeting! :)